Users: the general term for anyone who has any sort of access to the site. You can see a list of users
Virtual ID: a virtual ID is created for each department and program. This will be something generic, usually involving part of their department’s name in some way. This is the user that should be used by student employees since they change so often. We do not add student employees as new users on a site.
The ODH username that we use has the ability to create new users on sites. We get requests about this pretty often. In most cases, people already have a username, but they’re typing it incorrectly or were given one that was similar, but isn’t exactly right. There are times when we should and shouldn’t create a new user, which are outlined below:
When to Create a New User
- When a site does not have a virtual ID and needs one so that current and future student employees can make changes to the site.
- When a professor needs access to the site because they have been made head or chair of a department or program.
When NOT to Create a New User
- When a student employee requests access to a site. They need to be using the virtual ID for that site.
- When someone who is not the head or chair of the department asks to have access.
- If the head or chair requests this, then it should be fine.
- You can always ask Tory about exceptions.